Office Administrator - Limassol

Job summary

We are working closely with a real estate agency based in Limassol and we are looking to recruit an Office Administrator. A highly successful company located in Limassol is looking for a motivated Office Administrator to become part of a dynamic team.

Responsibilities

• Welcome and assist clients, visitors, and agents, ensuring a professional first impression
• Manage calls, inquiries, scheduling, and office calendars
• Handle correspondence, emails, documents, and data entry into CRM
• Maintain organized records (digital & physical) and oversee office supplies/vendors
• Support with invoices, petty cash, and basic bookkeeping
• Assist with property listings, marketing materials, and open house coordination
• Track paperwork, contracts, and deadlines, liaising with lawyers, developers, and agents
• Help update brochures, social media posts, and newsletters
• Coordinate events, open houses, and networking activities
• Onboard new agents, set up systems, and provide basic tech support
• Ensure compliance with policies, licenses, and training requirements
• Prepare meeting rooms and refreshments, manage guest experience
• Ensure office areas remain clean, tidy, and welcoming

Requirements

• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• High level Greek and English, and preferably Russian and Arabic
• Proficiency with office software
• Familiarity with CRM systems and real estate platforms
• Professional phone and front desk etiquette
• Attention to detail and accuracy in data entry and documentation
• Basic bookkeeping or invoicing knowledge
• Customer service orientation and a friendly, helpful demeanor
• Ability to handle confidential information with discretion
• Reliable and punctual with a strong sense of responsibility
• Approachable, friendly, and team oriented
• Professional appearance and demeanor
• Calm and composed under pressure
• Discreet and respectful of confidentiality
• Willing to take initiative and go the extra mile
• Flexible and adaptable to changing tasks and priorities
• Positive attitude and willingness to learn

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Job description

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